Complete Your Field Trip Booking

Review complete. Continue through the approved Field Trip summary and agreement below. If any prefilled detail is incorrect, report it in the Field Trip Updates section.

Second Sky Field Trip Agreement

This agreement applies to the approved school, daycare, preschool, homeschool, youth-group, or Middle/High School visit identified below.

The school or organization is responsible for student supervision and conduct throughout the visit. Approved arrival, rotation, lunch, activity, and departure times must be followed. Groups may not arrive before or remain after the approved time without prior approval.

All students, teachers, chaperones, and volunteers must complete the current Second Sky waiver before participating. The organizing contact is responsible for distributing the waiver link and ensuring completion.

A complete attendance roster must be provided to Second Sky 7–14 days before the visit. Final changes and pre-visit readiness information must be submitted no later than 24 hours before arrival.

Packed lunches may be brought only as described in the approved plan. Second Sky does not receive, refrigerate, store, or maintain outside food or drink. The snack bar may be available for individual purchases.

The organization must provide accurate student and adult counts. One adult is included at no charge for each eight students. Additional adults are $5 each unless Second Sky approves a different arrangement in writing.

The organization is responsible for cleanup and for damage caused by students, staff, volunteers, or chaperones. Outdoor and indoor stations, Creative Machines tours, art projects, STEM classes, and other activities are available only as approved and may be adjusted for safety, staffing, weather, age level, or facility conditions.

Cancellation, rescheduling, and material changes must be communicated as early as possible. The visit is not finally confirmed until Second Sky verifies the signed agreement, payment or approved billing arrangement, roster/waiver requirements, and calendar placement.

OPS assistance requested. Submit the form only after reviewing the approved summary. Second Sky will follow up about any requested change or assistance before issuing final confirmation.

Alcohol & Beverage Service Terms

Alcohol and beverage service must be approved by Second Sky in advance.

Second Sky has beer and wine service options and must coordinate any alcohol service according to applicable licensing and operational requirements.

Alcohol service options may include hosted/open bar, cash bar, or ticket system if approved.

Second Sky staff may handle bar setup, breakdown, licensed bartending, drink service flow, and compliance procedures.

Alcohol or beverage service may end before the event end time to allow for safe closing and cleanup.

The Host is responsible for preventing service to anyone under the age of twenty-one and for guest conduct related to alcohol consumption.

Additional insurance, proof of insurance, staffing, or operational requirements may apply.

Food Vendor / Outside Vendor Terms

Outside food may be permitted when approved by Second Sky.

Outside vendors, food trucks, performers, contractors, or service providers may be required to provide a business license and proof of insurance before coming onto Second Sky property.

Second Sky is not responsible for receiving deliveries, storing food, maintaining food temperature, or managing outside vendor equipment.

The Host is responsible for providing disposable flatware, cutlery, serving supplies, vendor coordination, and cleanup unless otherwise agreed in writing.

Outside vendors must follow all Second Sky rules, staff instructions, safety requirements, and property boundaries.

Nonprofit or Discount Applied?

Any nonprofit, community, or partnership discount must be approved by Second Sky before the agreement is finalized.

Discounted pricing does not remove the Host’s responsibility for deposits, balances, cleanup, guest conduct, damages, waivers, or other agreement terms.

Second Sky may request nonprofit documentation, organizational information, or confirmation of the approved discount before final confirmation.

If the event changes in size, duration, purpose, or scope, discounted pricing may need to be reviewed again by Second Sky.

Fundraiser / Ticketed Event Terms

For fundraisers, ticketed events, or revenue-generating events, the Host is responsible for ticketing, registration, guest communication, and revenue collection unless otherwise agreed in writing.

Any revenue-sharing, snack bar assumptions, donation handling, admission fees, or balance-due arrangements must be documented before the event.

The Host is responsible for promotion, guest expectations, event flow, and any third-party platforms used for ticketing or registration.

Second Sky may list or promote the event only when approved as part of the event plan.

Partnership Event Terms

For partnership or cross-promotional events, partner responsibilities must be documented before the event.

Responsibilities may include marketing flyers, event listings, newsletter mentions, social media posts, sponsor visibility, registration links, event setup, staffing, or follow-up communication.

Each partner is responsible for completing the promotional or operational commitments agreed to in writing.

Partnership status does not remove the Host’s responsibility for guest conduct, payment obligations, cleanup, waivers, damages, or compliance with Second Sky rules.